Join a Winning Team & Make an Impact in Real Estate
If you've found this page, I'm guessing you're looking to join a winning team where you can contribute at a high level and learn the ins & outs of the real estate industry.
Our Executive Assistant position allows you to play a key role inside our organization by working directly with our CEO, Alex Owens, in a variety of administrative duties, and also with the entire team to manage transaction coordination.
For the right person, this role could lead to a senior leadership position within the team as a Director of Operations. You'll play a critical role in the long-term growth of the business. Keep reading to learn more.
A Note from Alex
Hello, I'm Alex Owens, CEO of the Alex Owens Team. I am personally writing this job description. Why? Because you’ll be working with me and all my imperfections day in, day out in a position where the work is never done and you have to love the chaos.
It takes a special person to even think they can conquer this role. It's not for the faint of heart.
Before I tell you about the role and the responsibilities, I'd like you to read through the company description.
Our people come first, and as you go through this process you will find that our culture and team fit comes before your skills and abilities. You will likely never make it to an interview with me personally unless you are a fit with the core values of our team.
Once you are in, you can expect to have a second home. A place where passionate, fun, and collaborative people work. A place where excellence exists at every level. A place with lots of laughs and lots of hard work. A place that you’ll be excited to get up every day and contribute to.
Life is way too short to do something you don't love, so if you don't love high intensity, little direction, and high accountability to being the best at what you do, then keep moving. This isn't for you.
What you can expect is to learn from and be led by a very passionate and ambitious CEO. My goal in every person we come in contact with, especially those that work directly with me, is to give the gifts of what I have learned as I have grown my businesses.
You'll tap into a vast library of books, events, and high level training that would cost tens of thousands to acquire. If you are a seeker of knowledge you will be in heaven. If you are not, well, you won't make it here. We are all about getting better every day in every area of life.
About Alex Owens
Alex's original background is actually in digital marketing, not real estate. After spending nearly 10 years honing his advertising skill set, he decided to put it to work inside his mom's business (his mom having been a Realtor in Naples for 30 years).
The results were immediate - within just 6 months of getting his real estate license and launching his first campaigns, Alex had put 8 deals under contract with gross commissions totaling $250,000. Within his first year, he surpassed $500,000 in Gross Commission Income, all of which came from the leads he was generating online.
Alex's book of business quickly grew to a point where he could no longer handle it himself, so he knew it was time to bring in some help. He started by hiring 3 buyers agents, then went on to hire an operations manager, and the team has continued to grow since then, now totaling over 8 agents and $50,000,000 in transaction volume.
How the Executive Assistant Role Works
Discover and learn all the ins and outs of real estate by working directly with clients, agents, and our CEO.
Work Hand-in-Hand with Clients, Experienced Agents, and our CEO
As an Executive Assistant you will be working hand in hand with experienced Real Estate Agents, clients, and our CEO, Alex Owens. You will not only learn the intricacies of a real estate transaction, but also learn how to help manage and operate a real estate team. You will assist the team with marketing, transaction coordination, and other general administrative duties.
Cutting Edge Technology
Technology should make your work easier, not more complicated. I've invested hundreds of thousands of dollars and countless hours to fine tune our tech so our systems and processes are straight forward, functional, and effective. You'll likely learn a number of new softwares that will serve you well no matter what's next in your career.
Even if you have all the tools needed to be an effective Executive Assistant and Transaction Coordinator, you'll still need to know the basics of how to effectively communicate with clients, manage transactions, and negotiate. Not only will Alex be there to personally teach you, but you'll also be able to tap into world class training programs that Alex has invested in from some of the top real estate teams in the country.
Room for Growth
Ultimately, whether you are looking to be in this position for a period of learning, or you want this to be a catapult into an executive position, my hope is that you will leave here having grown to be a better person.
This role could very well lead to an upper management position in this company, or others that I own. What I can tell you for sure is that this position will be an extreme learning experience. You will learn the inner workings of our systems and processes that run our businesses with incredible predictability.
You will be in every meeting with myself and team leaders, assisting us in executing our project management, strategic planning, and various other projects that will be spontaneous and sometimes critical.
As much as this attracts visionary personalities, and as much as I LOVE working with visionaries, there is a quality you must have that many visionaries don't have - a mindset for process and an eye for detail.
What is Required from an Executive Assistant?
We give a lot to our Executive Assistants, and expect a lot in return. Here are some of your day-to-day responsibilities and requirements for the role.
Get Your Real Estate License
Although Executive Assistants are not required to get their real estate license we ask that you complete the 63-hour Real Estate course within 6 weeks of beginning the role. We'll give you all the guidance and support you need to ensure you successfully pass the test on your first try.
Aid real estate agents, clientele, and other stakeholders with paperwork and ensure the completion of all escrow documents, such as appraisals, titles, and mortgage loans. Additionally, you will be managing important deadlines. Attention to detail is a must as one missed deadline can result in a deal falling apart or clients losing money.
Build Your Skillset
Train often and develop your skills consistently. If you're not a lifelong learner who loves seeking out new information, this won't be a fit.
Much of this role consists of communicating with clients via email, phone, and text. Once an agent gets a deal under contract, you will be responsible for managing all paperwork and deadline communication with the clients and the agent. Therefore, you must have excellent communication skills both verbally and in writing.
A Coachable Mindset
More than anything else, you must be coachable and look forward to the opportunity to receive feedback from experienced agents, clients, and myself.
General Administrative Duties
A portion of the responsibilities will be occasionally helping with whatever Alex might need. This could be booking flights, picking up drycleaning, or getting a carwash. These are rare, but they are occasionally needed.
What Are You Waiting For?
Let's Get Started!